Our Commitment
Laikipia University is committed to protecting the privacy, confidentiality, and security of personal data entrusted to it. The University collects, uses, stores, and processes personal data in accordance with the Data Protection Act, 2019 and applicable Data Protection Regulations of Kenya.
1. Information We Collect
The University may collect and process personal information relating to students, staff, applicants, contractors, suppliers, and other stakeholders. This information may include:
- Identification & Contact Details: Full name, national ID/passport number, phone number, physical & email address.
- Academic & Employment Information: Educational background, employment history, qualifications, and academic performance records.
- Financial Information: Bank account details, payment transaction history, and tuition fee records.
- Biometric & Visual Data: Photographs, security video footage (CCTV), and biometric details captured for identification and security purposes.
- Sensitive Personal Data: Processed strictly where necessary and lawfully permitted under the Act.
- Website & Device Information: Limited online activity metadata, including cookies, collected to support website security, seamless navigation, and enhanced user experience.
2. How We Use Your Information
The University processes personal data fairly, lawfully, and transparently for legitimate institutional functions, including:
Academic & Research
Admissions, student registration, teaching, examination management, academic research, and official student communications.
HR & Administration
Staff recruitment, employment contracts, payroll administration, human resources management, and campus service provision.
Planning & Reporting
Institutional planning, statistical analysis, internal and external audits, and statutory reporting requirements.
Security & Compliance
Implementing technical measures against unauthorized access, data loss, or unlawful disclosure, and fulfilling legal obligations.
* Note: Personal data is retained strictly for as long as necessary to fulfill its legitimate operational purpose or as required by governing laws of Kenya.
3. Your Data Protection Rights
Subject to applicable statutory legal frameworks, you hold the following explicit rights regarding your personal data:
Right to be Informed
The right to clear information regarding how your personal data is collected and processed.
Right of Access
The right to request access to and obtain copies of the personal data held about you.
Rectification & Erasure
The right to request immediate correction of inaccurate data or deletion of unnecessary records.
Restriction & Objection
The right to object to or request restrictions on specific processing activities.
Data Portability
The right to request transfer of your data in a structured, commonly used machine-readable format.
Withdraw Consent
The right to withdraw processing consent at any time where processing was consent-based.
4. Complaints
If you reasonably believe your data protection rights have been infringed or processed in violation of regulations, you have the statutory right to lodge a complaint with the official regulator:
5. Contact Us
For inquiries concerning this Privacy Statement, data subject requests, or information processing:
Laikipia University
Data Protection Desk / Legal Office
P.O. Box 1100-20300, Nyahururu, Kenya
Tel: +254 713 552 761
Email: info@laikipia.ac.ke
Web: www.laikipia.ac.ke